Part-Time Event Coordinator
(30 hrs/wk | $20-22/hr)
NOTE: Applications must be received by Friday, May 21, for consideration.
Do you love craft beer festivals? Have you always wanted to help plan All Pints North or coordinate logistics on Winterfest? Then this is your next job!
The MNCBG Events Coordinator will report to the Guild Executive Director or Associate Director at times, and will be responsible for developing and scheduling all the MNCBG festivals and large-scale events throughout the year.
The Festivals & Events Coordinator will be responsible for creating each festival/event from the planning phase, seeing it through to the day of the event (with the venue, internal staff, and volunteers) and ensuring its successful completion. The candidate should be willing to guide volunteers through day-of work as well as lead by example and participate in on-site setup. The candidate must have the ability to multitask and must have the enthusiasm and willingness to work on multiple events at the same time within the association.
The Events Coordinator may work up to 30 hours per week on average, but could work more than 40 hours per week during event weeks. Overtime pay (1.5 times the hourly rate) will be provided over 40 hours.
- Key Festival & Event Responsibilities — 100%
- In coordination with the Executive Director & Associate Director, develop a budget for each festival and/or large-scale event that includes the forecasted revenue and expenses.
- Work with the MNCBG Festival Committee to determine goals, experiences, and potential venues for each event.
- Sell and coordinate sponsorships for the events.
• Define potential venues for each festival/event and scout each venue for space availability and ideal layout options.
- Coordinate details with venue management staff leading up to and during festival/event.
- Direct support for the day of the event including but not limited to: staffing plans, volunteer plans (in conjunction with other Guild staff) load-in and load-out procedures, brewery hospitality, equipment, vendors, and entertainment, and emergency procedures, etc.
- With direction from the Executive Director, work with the Associate Director and Communications Associate to develop media communications/coordination and communications to the breweries, vendors, and attendees.
- Provide planning support as needed for the annual business & technical conference in coordination with the Executive Director.
- Develop and maintain a festivals & events manual with contact information for vendors as well as procedures and timelines for each event.
- Meet and engage with venue management, Board of Directors, MNCBG members, brewers, suppliers, retailers, distributors, craft beer enthusiasts and others in the industry to sell guest tickets and sponsorships as needed.
- Work with outside vendors to secure supplies and services for events.
- Key Festival & Event Dates and Locations
- Winterfest—Takes place late January or early February in the Twin Cities
- MN Brewers Cup & Awards—Judging takes place between February and March; Awards take place late April or early May, location to be determined.
- MN Brewers Conference (Business & Technical Conference)—Generally takes place the Friday before All Pints North, last weekend in July in Duluth, MN
- All Pints North—Takes place on the last weekend in July in Duluth, MN
- Minnesota State Fair—12 days preceding Labor Day in St. Paul, MN
- Autumn Brew Review—Takes place during the fall in Minneapolis, MN
- Job Requirements
- Valid driver’s license is required
- 5 years of experience in large-scale event management
- Preferred: Experience in the craft beer industry and/or participation in MNCBG events
- Organized with strong attention to detail
- Creativity with proposed event ideas and solutions
- Able to understand, create and manage budgets
- Will be required to attend various Guild festivals, events, and meetings throughout the state, including overnight stays
- May be required to travel outside of the state occasionally
- Reliable transportation
- Respectful and positive disposition
- Ability to prioritize tasks, remain focused, and work independently as well as collaboratively
- Able to be flexible and maintain a calm demeanor under pressure
- Adaptable to change and new ideas within the organization
- Keep all MN Craft Brewers Guild information confidential including but not limited to: internal documents, policies, procedures, member and vendor information
- Skills Required:
- Proficient in social media channels and Microsoft Office (Word, Excel, PowerPoint) and/or Google Apps (Gmail, Docs, Sheets, Forms)
- Experience in planning all sizes of events up to 5,000-plus people
- Experience with project management
- Knowledge of the beer and alcohol industry including an understanding of the regulations governing festivals & events in Minnesota
- Experience coordinating events within the Minnesota beer industry is preferred
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions, large events, and driving. The noise level in the work environment is usually quiet but can be occasionally moderate. This is a flexible position and the employee may work at home or in the office if the arrangement is agreed upon by the employee and the Guild’s Executive Director.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 60 pounds with assistance. The employee is frequently required to stand; walk; sit and talk or hear.